This is a quick guide on some best practices for setting up your company correctly to get the most out of your new account.
When you initially sign up, you will be greeted by a quick walkthrough of the home screen. Follow through the minute long demonstration and then we can get started.
Go to the left menu bar and click on “Company”, this will open up a drop down and reveal “Company Setup”.
Click "Company Setup". Now you can see the “Company Info” window. Some of the information on here is already filled out from your signup, however you can update any information you want to.
You can also upload a logo which will be added to all of your documents.
Once you have completed this step, click “Next”.
You are now at the “Define Accounts” window. This is where you can see the current library of cost codes for your company. We include the industry standard list, however you can add your custom account list.
Cost codes are used to organize your budgets and track your purchases and payments.
Once you have examined the cost code list, click “Next” to go to the “Currency & Taxes” window. Here is where you will set up the default taxes and currency for your company.
Your currency will be selected from your signup, but you can override that to choose either USD or CAD.
In some jurisdictions there are no purchasing or selling taxes, simply deselect the checkbox and you are done, the taxes will be left blank.
Within this window you can see your complete tax list. You can add as many taxes as you need, however you are limited to 3 default purchasing taxes and 3 default selling taxes.
Click “Add Tax” to add your first tax.
Add a description of your tax, this is typically the full name of the tax. That could be something like _____ Provincial Tax or _____ State Tax.
Next choose how you would like that tax to be displayed within ProBuilder Online and on any documents you produce. This is typically something like PST, GST, MST, Etc.
Now enter your tax rate so that whenever you apply it, the taxes are calculated for you.
Finally decide if the tax is an expense, a tax where you do not get a refund, or a liability, where you receive a refund when you submit a remittance.
Once you have filled out all of the information, click "Save" to add the tax to your company list.
Once you have added all of your taxes, return to the “Currency & Taxes” window by clicking the “X”
Now you can assign you Purchasing Taxes and Selling Taxes as per your company requirements.
This is a quick guide on some best practices for setting up your company correctly to get the most out of your new account.
When you initially sign up, you will be greeted by a quick walkthrough of the home screen. Follow through the minute long demonstration and then we can get started.
Go to the left menu bar and click on “Company”, this will open up a drop down and reveal “Company Setup”.
Click "Company Setup". Now you can see the “Company Info” window. Some of the information in this window is already filled out from your signup, however you can update any information you want or need to.
Now any documents you produce will have a complete and correct address. You can also "Upload a Logo" which will be added to all of your documents.
Once you have filled out all of your company details, click “Next”.
You are now at the “Define Accounts” window. This is where you can see the current library of cost codes for your company.
you are limited to the industry standard list. Once you upgrade to a subscription, you can import your custom account list.
Cost codes are used to organize your budgets and track your purchases and payments.
Once you have examined the cost code list, click “Next” to go to the “Currency & Taxes” window. Here is where you will set up the default taxes and currency for your company.
If you do projects in multiple countries, or in states or provinces with different taxes, you can override the defaults for those specific projects.
Your currency will be automatically selected from your signup, but you can override that and choose either USD or CAD.
In some jurisdictions there are no purchasing or selling taxes, simply deselect the checkbox and you are done your company setup, the taxes will be left blank.
All other jurisdictions do require tax information though, so click “Tax Setup” to establish your taxes.
Within this window you can see your complete tax list.
You can add as many taxes as you need, however you are limited to 3 default purchasing taxes and 3 default selling taxes.
Click “Add Tax” to add your first tax.
First add a description of your tax, this is typically the full name of the tax. This could be something such _____ Provincial Tax or _____ State Tax.
Next choose how you would like that tax to be displayed within ProBuilder Online and on any documents you produce - this is usually a standard abbreviation.
Now enter your tax rate so that whenever you apply them, the taxes are calculated for you.
Finally decide if the tax is an expense, a tax where you do not get a refund, or a liability, where you receive a refund when you submit a remittance.
Once you have filled out all of the information, click "Save" to add the tax to your company list.
Once you have added all of your taxes, return to the “Currency & Taxes” window by clicking the “X” in the top righthand corner of the pop up.
Now you can assign you Purchasing Taxes and Selling Taxes as per your company requirements.
